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Job: Filipino Community Center Executive Director

Filipino Community Center, Executive Director

The FilCom Center’s mission is to develop, own and operate a community center that provides social, economic and education services and to promote and perpetuate Filipino culture and customs in the State of Hawaii. The FilCom Center was formally inaugurated in June, 2002. It is the biggest Filipino Community Center outside of the Philippines, covering 50,000 square feet in Waipahu.

The Executive Director shall be responsible for the administration of the FilCom Center, fiscal and facilities management, fund raising and program development. Responsibilities also include administration, public/community relations, communications, annual report, strategic planning and Board coordination. The Executive Director will report to the Board of Directors.

Bachelor’s Degree preferred, plus minimum 10 years working experience with 3 years in a management capacity. Experience in fundraising, financial management, property management, marketing and community events desirable. Familiarity with the Hawaii Filipino community and commitment to organization’s mission and core values required.

View Job Description

DUTIES AND RESPONSIBILITIES OF THE EXECUTIVE DIRECTOR

The Executive Director shall report to the board of directors and serve at the pleasure of the board. The duties and responsibilities of the Executive Director are multifaceted: administration of the FilCom Center, fiscal and facilities management, fund raising and program development.

A.                   Administration

  1.                   Personnel. The Executive Director is responsible for recruiting, retaining, and managing high quality and effective staff. The Executive Director:
  • will be responsible for all personnel decisions.
  • provide to the BOD a written job description of each staff member.
  • may assign its responsibilities to various personnel upon written notice to the BOD.
  • is also responsible for recruiting and supervising community volunteers as needed.
  1.                   Office and Equipment. The Executive Director is responsible for the general maintenance of the Corporation’s office, including the selection and maintenance of the equipment needed to support the work of the Corporation.
  2.                   Contracts. The Executive Director is responsible for oversight of all contracts with vendors. With the BOD authorization, the Executive Director may enter into contracts on behalf of the Corporation provided the form of the contract has been approved by Legal Counsel.

4.                   Risk Management. The Executive Director is responsible for the coordination of all risk management matters including, without limitation, audits, legal matters, insurance requirements, and security for the FilCom Center.

  1. Public Relations, Community Relations, Marketing, Internal Communications; and Annual Report

a.                   Public Relations. The Executive Director will maintain effective public relations, especially with all Filipino media outlets such as but not limited to The Fil-Am Courier, The Hawaii Filipino Chronicle, and radio stations KNDI and KPHI. In particular, the Executive Director will provide to such Filipino media outlets on a monthly basis an update of all activities involving the Corporation. In all matters, especially involving the media, the Corporation will speak with one voice—the Chairman of the Board may authorize the Executive Director in making public statements. In a sensitive or controversial issue, the Executive Director shall not speak to the media without the Chairman of the Boards’ approval and shall not speak contrary to the board’s wishes or actions.

b.                   Community Relations. The Executive Director will maintain effective community relations, including without limitation to the Philippine Consulate General of Hawaii, the United Filipino Council of Hawaii, the Oahu Filipino Community Council, the Filipino Chamber of Commerce of Hawaii, the Filipino American League of Engineers and Architects, the Philippine Medical Association, the Congress of Visayan Organizations, the Honolulu Junior Filipino Chamber of Commerce, and Sariling Gawa. The Executive Director will also maintain effective community relations with the neighboring educational institutions.

  1. Marketing. The Executive Director will be responsible for marketing and advertising of all services and programs of the Corporation, including the updating of the Corporation’s website.

d.                   Internal Communications. The Executive Director will respond to all communications from the BOD and the professionals serving the Corporation within twenty-four hours, either telephonically or electronically. The BOD will respond to all communications from the Executive Director and the professionals serving the Corporation within twenty-four hours, either telephonically or electronically. The Chairperson of the BOD will be responsible for communicating any directives of the BOD to the Executive Director.

e.                   Annual Report. The Executive Director will be responsible for drafting and presenting to the BOD by March 1 the Corporation’s annual report, which will be approved by the BOD no later than April 1.

6.                   Strategic Planning. The Executive Director will be responsible for drafting and presenting to the BOD the Corporation’s short term and long term strategic plan, according to the timetable set by the BOD, The Executive Director will be responsible for the execution of the Corporation’s strategic plan.

7.                   Meetings of the BOD. The Executive Director will prepare all BOD meeting agendas and will ensure that all BOD materials are delivered to the BOD at least one week prior to the meeting of the BOD. The Executive Director will ensure that all entities reporting to the BOD (such as the Secretary, Treasurer, the committee chairs and various professionals) will prepare a written report to the BOD and include it in the BOD materials delivered to the BOD. The BOD and its professionals will provide to the Executive Director written reports for distribution prior to the BOD meetings.

B.                   Fiscal Management

1.                   Plans and Budget. The Executive Director, with the assistance of the Treasurer, prepares for BOD approval the annual budget based on goals and plans set by the BOD. The Executive Director in consultation with the BOD will set the Corporation’s goals and plans by June 1 and the Executive Director will submit the first draft of the budget to the Executive Committee by July 1. A second draft of the budget will be submitted to the BOD by August 1. The BOD will adopt the annual budget at its October meeting.

2.                   Expenditures. The Executive Director will approve expenditures based on the approved plan and budget and practice sound fiscal control and responsibility. The Executive Director has authority to approve any unbudgeted expense not to exceed five thousand dollars ($5,000.00) provided the Chair of the Board of Directors gives written consent. Any unbudgeted expense in excess of five thousand dollars ($5,000.00) must be approved by the Executive Committee. Any unbudgeted expense in excess of twenty five thousand dollars ($25,000.00) must be approved by the Board of Directors. The Executive Director will implement any recommendations of the Corporation’s independent auditor.

3.                   Fund Raising. The Executive Director will identify, cultivate, and solicit major donors to support the Corporation. The fund raising goals will be set by the BOD through the annual budget. The Executive Director will prepare a fund raising strategy for approval by the BOD at the same time as the budget.

4.                   Compliance. The Executive Director will, with the assistance of the necessary professionals, ensure compliance with all requirements of public and private funding.

II.                   FACILITIES

A.                   General. The Executive Director will be principally responsible for the maintenance of the Corporation’s facilities except, as noted below, the commercial spaces.

B.                   Policies. The Executive Director will prepare for approval by the BOD such policies, including rules and regulations, fees, and the like, as required for the use of the ballroom, kitchen, and computer tech center.

C.                   Commercial Tenants. The Corporation’s designated property manager will be principally responsible for all issues pertaining to the Corporation’s commercial tenants. The Executive Director will not be responsible for any matters involving the commercial tenants except to facilitate all communications between the property manager and the BOD and to provide assistance to the property manager, as required, in reviewing the common area maintenance budget.

  1. PROGRAMS/ACTIVITIES

A.                   General. The Executive Director will ensure that the Corporation’s programs and activities are consistent with the Corporation’s Mission. In particular, the Executive Director will collaborate with the community to ensure the Corporation provides programs in at least all of the following areas:

  1. Senior citizen and elderly services;
  2. Children’s activities;
  3. Youth activities and services;
  4. Family and counseling services;
  5. Community based micro enterprise training and business incubation;
  6. Immigration services; and
  7. Cultural events.
  8. Calendar. The Executive Director will prepare by the BOD’s October meeting the upcoming calendar of programs and activities, with the responsible person for each program or activity as well as a timetable to ensure the program or activity meets the standards of the Corporation. The Executive Director shall work to ensure that the FilCom Center host an event each month that draws the public to the FilCom Center.

IV.                   ACCOUNTABILITY

  1. Review. Sixty days prior to the end of the Executive Director’s contract, the Executive Committee shall initiate the review process of the Executive Director and make a recommendation to the BOD no less than thirty days prior to the end of the Executive Director’s contract.

B.                   Monthly Reports to BOD. Because the BOD is entrusting the Executive Director with the day to day management of the Corporation, the BOD, acting as a body and not as individual directors, must properly supervise the Executive Director and receive timely reports from the Executive Director as to the status of certain matters. At each meeting of the BOD, the Executive Director shall prepare the following written reports, all of which should be included in the materials to be sent to the BOD at least one week prior to the date of the BOD meeting:

  1. Report identifying the entire Corporation’s contracted services, including the termination date of each contract.
  2. Report of all public relations efforts.
  3. Report of all community relations efforts.
  4. Report of all marketing and advertising efforts.
  5. Report of the status of the fund raising, including a schedule of donors.
  6. Report of the schedule of upcoming events for the ballroom, kitchen, and computer tech center.
  7. Report of the Corporation’s financial status, including a balance sheet, an income statement, accounts receivable, accounts payable, and checks written since the last meeting.
  8. Report of the Executive Director’s activities since the last BOD meeting, not otherwise reported elsewhere.
  9. QUALIFICATIONS

                  1. Ten years work experience, three years in management

2. Familiarity with the Hawaii Filipino community

3. Commitment to organization’s mission and core values

4. Experience in fund raising, financial management, property management, marketing and community events desirable

5. Bachelor’s degree preferred

Candidates should send confidential cover letter, resume and salary requirement by June 15, 2014 to:

Inkinen & Associates, www.executives@inkinen.com

EEO Employer, www.inkinen.com